Filing full portfolio holdings

The individual assets of each fund within an offer

Managers need to file full portfolio holdings for each applicable fund within an offer.We need to receive full portfolio holdings from you within 40 working days of the due date and, once accepted, we'll advise the Financial Markets Authority (FMA).You'll receive an email reminder from us when these are due.

Full portfolio holdings

Managers must provide full portfolio holdings for schemes (excluding restricted schemes) that are open, closed to new investors, or closed to all investment.

There is no fee for filing full portfolio holdings.

How often you need to file

Full portfolio holdings for schemes (excluding restricted schemes) that are open, closed to new investors or closed to all investment must be filed on a 6-monthly basis, for 31 March and 30 September.

Full portfolio holdings must be provided to us within 40 working days of 31 March and 30 September.

Filing full portfolio holdings on time

If full portfolio holdings aren't provided to us on time, we'll place a non-compliance alert against the offer and we'll advise FMA that the full portfolio holdings are overdue.

We can't waive breaches or grant extensions in filing time. If you want to discuss late or overdue filing contact the FMA.

FMA contact details Financial Markets Authority (FMA) website

Providing managed fund data

You can file your full portfolio holdings data by:

  • uploading a file using our data template, or
  • using an Application Programming Interface (API), which is a web-based interface.

Providing managed fund data

Before you file full portfolio holdings

Before you send us your full portfolio holdings, we recommend you read our:

Who can file full portfolio holdings

To file full portfolio holdings you must:

  • have a RealMe® login
  • be a registered user of your organisation's online services account
  • have authority to act.

Using the Disclose Register

Revising full portfolio holdings

Within the Disclose Register you can edit data and replace documents associated with a specific full portfolio holdings.

Revise your most recent full portfolio holdings

To revise your most recently filed full portfolio holdings, log into your organisation's online services account and follow these steps.

  1. Under the Offer maintenance services drop-down menu select Maintain offer
  2. Navigate to the Investment options tab.
  3. Select Edit next to the fund you want to update.
  4. Select Archive next to the previously filed full portfolio holdings document.
  5. Select Upload to file a replacement version of the document.
  6. Select Done, tick the declaration check-box and select Submit to send the document to us for approval.

Revise your historic full portfolio holdings

To revise a full portfolio holdings filed earlier than your most recently filed full portfolio holdings, log into your organisation's online services account and follow these steps.

  1. Under the Offer maintenance services drop-down menu select File revised full portfolio holdings.
  2. Enter the fund number, including the FND prefix, the reporting period you want to revise and select Search.
  3. Select File revised full portfolio holdings.
  4. Select Archive next to the previously filed full portfolio holdings document, and then select Upload to file a replacement version of the document.
  5. Tick the declaration checkbox and select Apply.

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