Filing fund updates

Updates must be provided for each applicable fund within an offer

We need to receive fund updates from you within 5 working days of the fund update being made publicly available. Once accepted, we'll advise the Financial Markets Authority (FMA).

When to file a fund update

There is no fee charged for filing a fund update. You'll receive email reminders when filing is due on the Disclose Register.

Scheme (excluding restricted)

For funds that are open, closed to new investors or closed to all investment you need to file a quarterly update for 31 March, 30 June, 30 September and 31 December.

Restricted scheme

For funds that are open, closed to new investors or closed to all investment you need to file an annual update:

  • at the end of the disclosure year (31 March), or
  • at the scheme's balance date.

Closed superannuation or workplace savings schemes

For funds that are closed to new investors or closed to all investment, you need to file an annual update:

  • at the end of the disclosure year (31 March), or
  • at the scheme's balance date

Filing fund updates on time

If a fund update isn't provided on time, we'll place a non-compliance alert against the offer and we'll advise FMA that the fund update is overdue.

We can't waive breaches or grant extensions in filing time. If you want to discuss late or overdue filing contact the FMA.

FMA contact details Financial Markets Authority (FMA) website

Providing managed fund data

You can send us your fund data by:

  • uploading a file (XLSX (Excel) or CSV) using one of our data templates, or
  • using an Application Programming Interface (API), which is a web-based interface.

Providing managed fund data

Before you file a fund update

Before you send us your fund data, we recommend you read these guides about delivering data, file formats and data requirements.

Who can file a fund update

To file a fund update you must:

  • have a RealMe login
  • be a registered user of your organisation's online services account
  • have authority to act.

Using the Disclose Register

Revising a fund update

Within the Disclose Register you're able to edit data and replace documents associated with a specific fund update.

Revise your most recent fund update

To revise your most recently filed fund update, log into your organisation's online services account dashboard and follow these steps.

  1. Under the Offer maintenance services drop down menu select Maintain offer.
  2. Navigate to the Investment options tab.
  3. Select Edit next to the fund you want to update.
    • If you're correcting data, simply amend the field(s) you need to correct.
    • If the correction relates to documents, select Archive next to the document you want to remove and Upload the replacement version of the document.
    • If there is no document to archive, select Upload document for the document type you want to upload.
  4. Select the Done button.
  5. Tick the declaration check-box and select Submit.

Revise historic fund updates

To revise a fund update filed earlier than your most recently filed fund update, log into your organisation's online services account and follow these steps.

  1. Under the Offer maintenance services drop-down menu select File revised fund update.
  2. Enter the fund number, including the FND prefix, the reporting period you want to revise.
  3. Select Search.
  4. Select the File revised fund update option.
    • If you're correcting data, simply amend the field(s) you need to correct.
    • If you're correcting documents, select Archive next to the document you want to remove and select Upload to replace the document.
  5. Select the Done button.
  6. Tick the declaration check-box and select Apply.

You'll receive confirmation onscreen that the revised fund update filing has been accepted, and a record of the revision will be recorded under the Filings tab of your offer.

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